Submit listing settings

Configure how users can submit and manage their own listings on your directory

Overview

The submit listing settings allow you to control how user-submitted listings are handled. You can configure automatic approval rules, editing behaviour, and notification preferences.

Accessing submit listing settings

  • Open the edit page of your directory
  • Browse to Features in the sidebar
  • Select Submit Listing

Auto-approval settings

Auto-approve mode

Choose from three approval modes:

  • Off - All submissions require manual approval. You'll review each listing before it goes live.
  • After payment - Listings are auto-approved only after a successful payment. Requires a paid submission product to be configured.
  • All submissions - All listings are automatically approved and published immediately.

Restricting auto-approval

When auto-approve is enabled (After payment or All submissions), you can restrict which users qualify for automatic approval:

Limit to roles

Only auto-approve submissions from users with specific roles. This is useful when you want to fast-track submissions from trusted contributors or verified members.

  • Select one or more roles from your configured user roles
  • Only users with at least one matching role will be auto-approved
  • Leave empty to allow all users

Limit to emails

Only auto-approve submissions from specific email addresses. Useful for whitelisting known submitters or partners.

  • Add email addresses one at a time
  • Only exact matches qualify for auto-approval
  • Leave empty to allow all users

Editing behaviour

Control what happens when users edit their published listings.

Unpublish on edit

When enabled, any edit to a published listing will automatically unpublish it and set it back to pending status, requiring re-approval.

  • Enabled - Edits trigger re-approval. Useful for maintaining quality control on all content changes.
  • Disabled - Edits are applied immediately without changing the listing status. Users can update their listings freely.

Notification settings

Configure email notifications for listing submissions and approvals.

Admin submission notification

By default, you receive an email whenever a user submits a new listing. This keeps you informed of new submissions that may need review.

  • Toggle on to disable these notifications
  • Useful for high-volume directories where email notifications become overwhelming

User publish notification

By default, users receive an email when their listing is approved and published. This confirms their submission is now live.

  • Toggle on to disable these notifications
  • Users will still be able to see their listing status in their account

Recommended configurations

High-quality curated directory

  • Auto-approve: Off
  • Unpublish on edit: Enabled
  • Admin notifications: Enabled

Review every submission and edit to maintain strict quality control.

Paid directory

  • Auto-approve: After payment
  • Unpublish on edit: Disabled
  • Admin notifications: Enabled

Payment acts as a spam barrier. Paying customers can manage their listings freely.

Community directory with trusted members

  • Auto-approve: All submissions
  • Limit to roles: Verified Member
  • Unpublish on edit: Disabled

Trusted members can post freely, while new users still require approval.

Open directory (use with caution)

  • Auto-approve: All submissions
  • No restrictions
  • Unpublish on edit: Disabled

Anyone can post immediately. Only suitable for low-risk directories or when combined with other moderation tools.

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